Rental Fees
The rental rate for Friday, Saturday and Sunday weddings is $5900.
This rate includes the tented outdoor event space, outdoor ceremony space and catering kitchen. It also includes a two hour rehearsal on a date prior to the weeding. Contact our Event Coordinator Katie Lee at 608-837-4774 x15 for Monday through Thursday pricing.
This fee includes the use of 30 round (60-inch diameter, seats 8) banquet tables, 15 8-foot tables for place cards, gifts, buffets, etc. and 250 white resin or brown fruitwood chairs for up to 250 guests. Any additional tables and chairs needed will be rented and added to your final invoice. The Oaks will provide full setup and tear down of tables and chairs.
Payment Schedule
A $2500 non-refundable reservation/security deposit is due at the contract signing. This deposit will be deducted from the total contract amount. The balance of the contract amount is to be paid in full 60 days prior to the event, no exceptions.
Damage Deposit
A $500 damage deposit is due when the contract is paid in full. This will be payable to The Oaks Golf Course in the form of a check that will either be cashed after the event for damages or returned in full. The damage deposit will be returned 10 days after the event, provided the facilities pass managerial inspection. Failure to pass inspection will result in a charge assessment, which will be deducted from the damage deposit. If the charge exceeds the deposit, the signer of the contract will be billed.
FAQs
What are your event spaces?
Our 6,300 square-foot tented outdoor event space is available April through October. We’ll welcome your party of up to 350 guests with grand French doors, stunning chandeliers, ceiling fans/heat lamps to control the temperature and polished concrete floors.
Our charming 2,000-square-foot outdoor ceremony space is just steps from the event space. Overlooking manicured meadows, this area can also serve as additional dinner seating or a cocktail reception area with breathtaking views.
Tented outdoor event space
Outdoor ceremony space
Do you offer food & beverage service?
At The Oaks, you have the luxury of crafting your own menu with the reputable (licensed and insured) caterer of your choice.
All caterers are responsible for:
- Loading, setup, cleanup and removal of goods, equipment, furniture and supplies.
- Cleaning of the catering tent area thoroughly and removing all trash.
- Providing the linens, dishes and flatware required for the meal, including water glasses and pitchers.
The Oaks will provide a fully staffed bar, with all bar supplies and glassware. We will work with you to create a unique hosted refreshment package, customized for your budget and taste.
Do you provide floral or decorations services?
At the Oaks, we encourage you to put a custom spin on your event with an outside florist or event designer. You or your vendors are responsible for the decoration of your tables, or we can assist for a small fee. Linens, napkins, chair coverings and ties provided by The Oaks (for an additional fee) will be set up by us as well.
Florists and/or event designers are responsible for:
- Loading, setup, cleanup and removal of decorations, supplies and furniture.
- Removing trash – in appropriate containers – to the trash container provided at the rear of the building.
Decoration Guidelines:
- No open flames. All candles and candlesticks must be enclosed with glass or a surround higher than the candle when used on tabletops. No fireworks, sparklers or floating lanterns are allowed. It is our suggestion to use LED candles – when the tent is open, the wind will blow out votives.
- Helium or gas tanks should be placed in a non-public area to assure safety.
- If you are planning to use very large arrangements or interior fountains, let us know in advance so we can be certain to provide for security and maintenance.
How much time is included?
The rental rate is based on 16 hours. As you plan your event, you should allow time for both setup and cleanup. The rental time must be strictly adhered to so that additional fees will not be charged. A 12 hour period is adequate for most events.
Our agreement with you will specify a time when all goods, equipment, furniture and supplies can be brought into the facility; as well as, when these items must be removed.
How do we secure a date?
Contact our Event Coordinator Katie Lee at 608-837-4774 x15 to discuss available dates and go over any additional questions you may have. You will be advised of openings, and a contract will be prepared. You may also fill out the information on our Request a Reservation page on our website.
Once the contract is completed, signed and the non-refundable deposit is received, the date is yours!
Is there anything else I need to know?
Your safety is our primary concern at The Oaks Golf Course. In order to assure the well-being of your guests and to preserve the facility, we ask that:
- Any modifications to light fixtures and electrical connections must be approved by the event coordinator.
- Portable heating and air conditioning units may be rented through The Oaks.
- Smoking is not permitted in the tented event space. Smoking is permitted in the outdoor space of the reception area or any area outside of the tented structure. Ashtray receptacles will be provided. A fee will be charged and and deducted from the damage deposit if receptacles are not used or if smoking occurs under any area of the tented structure.
- Materials such as rice, confetti, glitter, sparklers, silly string and birdseed are prohibited. Bubbles may be used outside only.